Many people in Shanghai have a need to rent a house, but not everyone is familiar with office road leasing. Do you know the process for implementing office building leasing? How early should I start viewing the property, how to sign the contract, and what precautions should I take during the signing process? Today, we will provide a systematic explanation:
The basic process of renting an office building is:
1. Clarify the requirements of your company for office buildings, including which location, how many people to work in, and the budget provided by the company;
2. Find an intermediary and state your needs. Intermediary partners will select a large number of suitable housing options for preliminary selection;
3. Invite real estate agents to visit and review properties on-site;
4. Entrust intermediary partners to negotiate leasing conditions and bargaining prices for more interested housing units;
5. Intermediary partners assist property owners and clients in negotiating contract terms and signing contracts;
6. Coordinate with property management to start material entry and decoration; (The step of renting co working products can be omitted)
7. With the assistance of property management and decoration companies, inspect the fire safety situation; (The step of renting co working products can be omitted)
8. According to the previous contract agreement, move into the new office on a auspicious day.
Notes on Renting Office Buildings
1. The legality of the rental of office buildings by the lessor, such as property ownership certificate (or management right certificate), rental permit certificate, lessor’s business license, and legal person or legal person authorization certificate. If it is a sublease, the lessor shall provide its lease agreement and written proof of consent from the rights holder to sublease.
2. The payment standards and payment methods for rent, property management fees, utilities, and other related expenses should be clearly stated in the contract for renting office buildings in Shanghai, and the responsible party should be identified. When signing a contract, it is generally necessary to pay two months’ rent, two months’ management fees, and * months’ rent.
3. Pay attention to the agreed rent free period when renting office buildings. The delivered office buildings are usually unfinished, and some may have simple decoration, but the vast majority of tenants will renovate. The lessor often gives tenants a rent free period as their decoration time. Whether there is a rent free period and the length of the rent free period shall be agreed upon by both parties, and legal protection can only be obtained by writing it into the contract.
4. Property management fees, content, and payment methods should be clearly defined in advance. The rental of office buildings requires attention to property management fees, which are an important expense in addition to rent. The quality of the office environment and service in an office building is directly related to the management level of the property management company, and the fees charged by various property management companies often vary.
Precautions for choosing an office building
1. Lighting: mainly depends on the orientation and windows, whether they meet the office needs.
2. Ventilation: Check the density and power of central air conditioning.
3. House quality: whether there is water leakage, whether there are cracks, whether formaldehyde exceeds the standard, etc.
4. Surrounding areas: transportation, catering, etc; The surrounding office environment.
5. Public facilities: Check the quality, quantity, and usage density of elevators, as well as the availability of toilets.
6. Property service: mainly depends on the cleaning and security management situation.
7. Decoration situation: The decoration situation of a house directly determines the cost of decoration. Ideally, a bare house would be ideal, so that circuits, air conditioning, and partitions can all be made from scratch, creating something that suits the style of one’s own company. If you want to consider decoration costs, it is recommended to bring a familiar decorator to estimate the price.