What are the precautions during the process of renting an office?

Renting a satisfactory office building is not easy, much more complex than renting a residential property. After multiple comparisons to determine the location and selecting a certain office building, it is necessary to sign a lease agreement with the lessor. Before signing the contract, you must know the following matters and negotiate with the lessor in advance, otherwise you will only suffer hidden losses!
What are the precautions during the process of renting an office?
1. The procedures must be legal and complete:
The legality of the rental property by the lessor, such as property ownership certificate (or management right certificate), rental permit certificate, lessor’s business license, and legal person or legal person authorization certificate. The individual who rents out personal property rights must be confirmed to be the owner, and a copy of the owner’s ID card and property certificate must be kept. If the leased office building is to be used as the registered place of the company, it should be clearly stated in the contract that the lessor can provide relevant materials for the lessee to apply for a business license.
2. The cost should be clear:
The payment standards and methods for rent, property management fees, utilities, parking fees, and other related expenses should be clearly stated in the contract for all expenses incurred by the leased property, and the responsible party should be determined. Determine whether the rent includes tax; The service content included in the property management fee; Is parking charged separately? If so, it is important to understand the billing method and standards for parking fees.
3. The pricing area needs to be confirmed:
The quotation for office buildings is often based on “yuan/square meter/day”. As office buildings are often large property certificates without property rights division, the area leased by tenants can be negotiated with the lessor, and the rent must be calculated based on the actual leased area; If it is an individual or enterprise investment, just check the building area and purpose of the house marked on the property certificate or purchase contract.
4. Confirmation of rental increase:
Usually, the office rental market requires a contract of more than 1 year and less than 3 years. If there is only a few months of office demand, the business core can be chosen, and the price is usually much higher than the rent of traditional office buildings. For lease terms exceeding 3 years, negotiation with the landlord is required, and usually the rent needs to increase by a certain amount after 3 years;
5. Please note the agreed rent free period:
The delivered office buildings are usually unfinished, and some may have simple decoration, but the vast majority of tenants will renovate. The lessor often gives tenants a rent free period as their decoration time. However, this is only a common practice in practice and not a legal obligation of the lessor. Whether there is a rent free period and the length of the rent free period are agreed upon by both parties, and can only be legally protected by writing it into the contract.
6. Some older office buildings may have limitations on telephone capacity. If tenants have high requirements for telephone capacity, they should understand them clearly in advance and make provisions in the contract.
7. The circumstances of contract termination and the agreement on unilateral termination rights.
8. Agreement on breach of contract clauses.
9. The resolution methods for disputes between both parties, including litigation and arbitration, each have their own advantages and can be agreed upon according to different circumstances.